CALL FOR ABSTRACTS HAS NOW CLOSED
Notification of acceptance – 01 June 2021
Themes / categories
The conference committee welcomes abstracts that explore the conference theme Oraka ararau | Many pathways to wellbeing across the follow areas:
- Harm reduction within specialist and primary care settings
- Strengthening AOD support in primary care settings particularly solutions focused
- The intersection of AOD and housing
- the role of housing in recovery
- how to reduce drug harm in housing settings
- How health promotion activity is being used in communities
- Severe and/or acute drug harm
- how systems, policies and services can adapt and respond
- Medical stream – approaches using medical interventions and pharmacotherapy
- Alternative treatment approaches
- for people who are not best suited to specialist services, for example those with cognitive impairment or who need to adopt an abstinence-focus before entry
- Identifying best practice and approaches to:
- increase equity and access
- strengthen regional services
- to support positive treatment journeys addressing issues such as such as location, transition between services, referral pathways and outreach
- new ways of engaging including innovations such as e-health and tele-health
- Innovations or pathways which engage specific whānau including:
- Young people
- Whānau and communities
- Professional practice innovations
- Workforce innovations
- how we have reflected, adapted, and innovated over the last year
- sharing successes (and overcoming challenges) about recruitment and retention of our workforce
Responses during Covid-19
- Stories on how practitioners, practice, services and communities adapted and supported each other and whaiora
As always, we welcome abstracts addressing the conference theme which include perspectives and focus on:
- Kaupapa approaches
- Lived experience
- Therapeutic communities
- Whānau and parenting
Closing date of abstract submission – EXTENDED to Friday 07 May
Notification of acceptance – 01 June 2021
This is a traditional presentation, which may be supported with audio visual aids. Oral presentations will be allocated 15 minutes to present (including time for discussion and questions).
Posters are especially effective for information that can be presented visually (e.g., photos, charts, graphs, tables). If your abstract is accepted as a poster, you have to produce the poster prior to the conference, i.e., the conference does NOT print the poster for you. Poster guidelines will be provided at time of acceptance.
Format for abstracts
- Title in bold
- Authors and affiliations (organisation, city, region, country)
- Microsoft Word document
- Arial, 12 point
- Maximum of 250 words
- Single spacing without justified margins
- You will be required to enter short biographies (maximum 400 words in total) on all presenting authors, during the abstract submission process.
First time presenters
Have you not submitted an abstract before? Not sure of the process? Read below, we strongly encourage those who haven’t submitted an abstract to get involved and give it a go!
- Firstly, print and read all the information on this website page. It’s important to note the close of submission date.
- Next you need to write your abstract, following the format required. It’s often easier to download the example and type over this. A clear and concise title is a good start to your abstract.
- When writing your abstract, it’s important to remember, that whoever reads it, will know nothing about you, or the topic you are writing on, so use simple easy language to convey what you will present on.
- Often, it’s best to write your abstract and then ask either colleagues, mentors or family members to read it and provide feedback.
- Once you are happy with the written abstract, it’s time to go online and submit the abstract. This is a simple online process, which you will be required to upload the abstract. At the conclusion of this process, you should receive a confirmation email.
- You will be required to provide a short biography during the online submission process, if you don’t have one available, write one, prior to starting the online submission process. If you are accepted the biography is used by the facilitator on the day you are presenting to correctly introduce you.
- The Organising Committee will review all abstracts and you will be notified by email if your abstract has been accepted or declined.
- Please do not be dishearten if you are not accepted, less than 50% of abstracts are accepted.
- If you are accepted, congratulations! Now the next part begins! Preparing for the presentation. For this, practice does make perfect. You will receive tips on presenting, as part of the acceptance letter. Take the time to read these tips and learn how to improve your presenting style and delivery (including the preparation of slides).
- Register for the conference, as part of the submission, you agree to register and pay for at least one day of the conference.
- All accepted presenters will be required to pre-record a version of their presentation and all poster presenters to prepare and submit a PDF of their poster presentations. This is in order to be prepared for any possible COVID 19 alert level changes allowing us to make a rapid change to a virtual conference if required. This is a good opportunity to prepare, and present your presentation.
- Once you arrive at the conference, go to the Speaker Preparation room with your slides on a USB stick. In the Speaker Preparation room, there will be an audio-visual technician who will load your presentation onto their computer, and run the slides, to ensure there are no hiccups. Once confirmed, they will ensure your presentation is loaded onto the computer loaded in the room you are presenting. If there are any audio-visual issues on the day, the technician will be available to sort it out (the facilitator will be able to locate them).
- On the day you are presenting, go and find the room that you are presenting in, have a look at the space. Be in the room 15 minutes prior to presenting (this will usually be in a catering break) to meet the facilitator, confirm where you will be seated, how they will introduce you, have a go with the remote mouse etc.
- Most importantly – enjoy yourself. People will be interested in what you have to say so take a deep breath, smile, keep calm, talk clearly and slowly and enjoy your presenting time.
- Any queries, please do not hesitate to email: firstname.lastname@example.org
Criteria for evaluating abstracts
All abstracts are subject to review by the organising committee. In evaluating the abstract the reviewers will be mindful of the following criteria:
- Abstracts are in plain language, free of specialist jargon, unless it is clearly appropriate.
- The degree to which the substance for the abstract contributes to the conference theme(s).
- Innovation and originality or application of existing ideas in ways that provide new insights and progress the field.
- Usefulness to a significant audience.
- Topics related to the conference theme and categories.
- If a research project or audit is presented you will also need to specify aims, methods and findings.
Conditions of submission
- Late submissions will not be accepted.
- Presenting authors must have written the submitted abstract.
- All accepted presenters will be required to pre-record a version of their presentation and all poster presenters to prepare and submit a PDF of their poster presentations. This is in order to be prepared for any possible COVID 19 alert level changes allowing us to make a rapid change to a virtual conference if required.
- A condition of acceptance is that at least one author presents at the conference.
- Presenters must register to attend for at least one day of the conference. They are responsible for their own travel, accommodation and registration expenses. Similarly, no speaker fee is paid to authors or presenters.
- It is the responsibility of the submitting author to ensure the accuracy of the content, spelling, grammar and formatting of the abstract as it will be published as it is submitted.
- The organising committee will review all abstracts and may contact authors or their nominated referees as part of the review process.
- By submitting an abstract you also grant the committee permission to publish the abstract in the conference proceedings in hard copy and/or electronic format.
If you are having difficulty submitting your abstract, then please contact the conference organisers, Composition on +64 3 332 4537 or email email@example.com