presentation guidelines 

oral presentations: what you need to know for your presentation at cutting edge

Overview, Tips, Design, Guidelines & Presentation

Overview

Each room will have microsoft PowerPoint, screen, remote mouse, sound & lectern

Seating set up: Theater style

Please advise if you have other requirements such as: need internet, using own computer, using a different software programme, playing a CD etc

Please bring your presentation on a usb and hand over to the AV Tech (located in tThe Great Room foyer) whom will check and upload to your room.  Please ensure the AV Tech has a copy of your presentation well before your time to present.

Before you present we recommend you familarise yourself with the room you will be presenting in and how to access your presentation.  Rooms will not have a dedicated AV tech, but one will not be far away, your chairperson will assist.

Your presentation will be loaded on the conference website after the conference, please advise the AV Tech if you do not what your presentation available or wish to provide a different copy for the website.

There is no photocoping facilities on site, if you have handouts please bring them with you.

Tips

1) Know your audience

It is always a good idea to structure your talk so that anyone in the audience can understand 
what you are presenting. Complexity is not a necessity, it is an annoyance.

Understand your purpose. This way you can get the point of your talk across appropriately and affectively by  catering to your specific audience. 

2) Be organised

• For your 15 minute presentation, make sure you give yourself enough time to deliver all the information you want in a calm manner. Allocate time for questions/answers.
• Be able to summarise your presentation in five minutes.
• Be concise. Use your space wisely. Use illustrations. Check grammar, spelling, and lay out of each slide.
• Keep an outline with you during the presentation; it will help you stay on track.
• Prepare back up slides. These will come in handy if a question comes up about a topic that needs 
  further explanation.
• Please keep to time allocated to you.

3) Presentation

Practice your talk enough so that you have flow, but no so much that you have the entire talk memorised. 
Memorising your talk will bore you and your audience, as it will be monotonous.

4) Be professional

• Know what you are presenting and be ready to answer question during and after the presentation. 
  Do not answer questions vaguely.
• Be enthusiastic.
• Make sure the presentation is visually pleasing. Add pertinent graphics and use fewer words.

Design: A General Guideline

Regardless of whether you choose a PowerPoint presentation or transparencies to deliver your talk, 
here are some general guidelines to keep in mind when designing your presentation.

1)   Title (include authors and affiliations)

2)   Introduction (Background, Purpose, Hypothesis)

3)   Method (A brief introduction to the methodology without too much technical Jargon)

4)   Results (Use graphs/charts/table, provide an extra slide/transparency with a summary of the results, explain the results)

5)   Conclusions/Discussion (Clear explanation of the results, clinical implications)

6)   Future work (Provide information on where the project is headed)

7)   Acknowledgment

Presentation

There some people for whom public speaking is as natural as having a conversation with their friends. 
Conveniently, however, public speaking is an art that can be perfected with enough practice. 

Here some things to consider before and during the presentation:

• Do not go over the time limit.
• Speak clearly and concisely. Be coherent. Do not ramble, play with the pointer, or move around in circles.
• Dress appropriately.
• Make eye contact.
• Make sure that each slide/transparency is not cluttered with too many points and ideas. Graphs, tables, and charts should be clearly labeled and easy to interpret.
• Practice your talk, but do not memorize a script.
• Be visually and orally interesting.
• Answer questions in a calm, non-condescending manner; do not argue with or interrupt the questioner.
• Be polite and graceful.
• Give a presentation that is focused with one underlying message.